Department of Justice (DOJ)
Standard Operating Procedures (SOP)

Effective Date: 6/18/25 Review Date: 6/18/25 Version: 2.1

1. Purpose

This SOP establishes standardized procedures for the effective and efficient operation of the Department of Justice (DOJ), ensuring compliance with legal regulations, safeguarding sensitive information, and maintaining integrity in all activities.

2. Scope

This SOP applies to all personnel, divisions, and operational activities within the DOJ, including case handling, administrative functions, security measures, and communication protocols.

3. Definitions

  • Case File: A collection of documents related to a specific investigation or legal matter.
  • Confidentiality: The obligation to protect sensitive information from unauthorized access.
  • Security Protocols: Procedures to safeguard personnel, facilities, and information.

4. Responsibilities

Coming soon

5. Procedures

5.1. Departmental Operations

  • Maintain operational schedules and workflows.
  • Conduct regular meetings to review ongoing activities.
  • Ensure all activities comply with applicable laws and policies.

5.2. Case Management

  • Initiate case files with proper documentation.
  • Assign cases to qualified personnel.
  • Maintain case records securely and update regularly.
  • Close and archive cases following procedures.

5.3. Security Protocols

  • Implement access controls for physical and digital facilities.
  • Conduct regular security audits.
  • Report and respond to security breaches immediately.

5.4. Confidentiality and Data Protection

  • Use encrypted communications for sensitive data.
  • Limit access to confidential information based on role.
  • Train staff on data privacy policies.

5.5. Communication Protocols

  • Use official channels for all internal and external communications.
  • Maintain accurate records of correspondences.
  • Escalate issues according to hierarchy.

5.6. Training and Development

  • Provide regular training on SOP updates, legal compliance, and security.
  • Encourage professional development initiatives.

6. Compliance and Monitoring

  • Conduct periodic audits to ensure SOP adherence.
  • Enforce disciplinary actions for violations.
  • Review and update SOPs annually or as needed.

7. Appendices

  • Appendix A: Contact List
  • Appendix B: Incident Reporting Form
  • Appendix C: Security Checklist

Approval:

_____________________________
Jerome Black, Attorney General
Date: 6/18/25
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